Privacy Policy

1. Introduction

Opengates Link LTD ("we," "us," or "our") is committed to protecting the privacy and security of your personal information. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you use the Opengates Careers portal (the "Site") to apply for a position.

By using the Site, you consent to the data practices described in this policy. This policy applies specifically to applicant data and is distinct from our general service data policies.

2. Information We Collect

When you apply for a role through the Site, we collect several types of information to facilitate the recruitment process:

• Identity and Contact Data: Includes your full name, email address, phone number, physical address, and links to professional profiles (e.g., LinkedIn).
• Professional and Employment Data: Includes your resume/CV, cover letter, work history, educational background, certifications, skills, and references.
• Application-Specific Data: Includes your responses to screening questions, salary expectations, notice periods, and any other information you provide in support of your candidacy.
• Technical and Usage Data: Includes information about how you access and use the Site, such as your IP address, browser type, device information, and activity logs.

3. How We Use Your Information

We process your personal information for the following recruitment-related purposes:

• Evaluating your suitability for the role(s) for which you applied.
• Communicating with you regarding the status of your application.
• Scheduling and conducting interviews and assessments.
• Verifying the accuracy of the information provided (e.g., background checks, where permitted).
• Managing and improving our recruitment platform and internal hiring processes.
• Complying with legal and regulatory obligations.

4. Legal Bases for Processing

We process your data based on the following legal grounds:

• Contractual Necessity: To take steps at your request prior to entering into an employment contract.
• Legitimate Interests: To manage our recruitment process efficiently and find the best talent for our company.
• Legal Obligation: To comply with employment laws and equal opportunity reporting requirements.
• Consent: Where you have provided explicit consent for specific processing activities.

5. Data Retention

We retain applicant data only for as long as necessary to fulfill the recruitment process and comply with legal requirements.

• If you are hired, your application data will become part of your employee record.
• If your application is unsuccessful, we may retain your data for a period of up to 24 months to consider you for future opportunities, unless you request its deletion.

6. Disclosure of Your Information

We do not sell or rent your personal data to third parties. We may disclose your information to:

• Service Providers: Third-party vendors who provide recruitment software, background check services, or hosting services.
• Affiliates: Other entities within the Opengates group who may have an interest in your candidacy.
• Legal Authorities: When required by law, subpoena, or to protect our legal rights.

7. International Data Transfers

Opengates is a global organization. Your information may be transferred to and processed in countries other than your country of residence. We ensure that such transfers are protected by appropriate safeguards, such as standard contractual clauses, to ensure your data remains protected.

8. Data Security

We implement industry-standard security measures, including encryption and strict access controls, to protect your data from unauthorized access or disclosure. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

9. Your Rights

Depending on your jurisdiction, you may have the following rights:

• The right to access the personal data we hold about you.
• The right to request the correction of inaccurate data.
• The right to request the erasure of your data (the "right to be forgotten").
• The right to object to or restrict certain processing activities.

To exercise these rights, please contact us using the details below.

10. Cookies

The Site uses cookies to improve your user experience, manage authentication, and analyze site traffic. You can control cookie settings through your browser, but disabling cookies may limit your ability to use certain features of the Site.